SUBMISSION OF DOCUMENTS TO THE KRS – INFORMATION & INSTRUCTIONS
By the end of March, entrepreneurs who keep accounts in the form of accounting books received financial statements from their accountants. However, this is not the last step towards meeting all year-end obligations. The financial statements should then be submitted to the KRS together with the relevant resolutions.
Our experience shows that entrepreneurs often do not know, forget or are not technically able to submit documents in the electronic system. With this in mind, we have prepared a practical procedure for our clients, which explains step by step how to submit all documents electronically. We would also like to share with our readers the prepared solution. However, in order to properly understand the whole process, below we will discuss its most important elements.
The entrepreneur has three months from the balance sheet date to prepare the financial statements. If the financial year coincides with the calendar year, the deadline is exactly 31 March. The annual financial statements must be approved by the relevant authorities within six months of the balance sheet date – if the company’s financial year coincides with the calendar year, the document must be approved by 30 June at the latest. The approved report must then be filed with the relevant court register within 15 days.
The financial statements can only be submitted to the KRS electronically and in a uniform form for all entities. The report must be created in XML format, which allows the data to be described with tags. The document must be signed electronically by the head of the entity and the person responsible for keeping the accounts. The resolution or order approving the annual financial statements, as well as the resolution on the distribution of profit or coverage of loss, may be in the form of scans attached to the report to be sent. The financial statements should be sent via the S24 system (https://ekrs.ms.gov.pl/rdf/rd/), in which we should have previously registered the entity. We have included the exact procedure for submitting documents to the KRS through the S24 system in the appendix to this article.
Failure to submit the financial statements to the KRS by the due date or failure to comply with their mandatory electronic form is punishable by a fine (from 10 to 720 daily rates), restriction of liberty (from 1 month to 2 years), coercive proceedings, dissolution of the company and its deletion from the KRS, as well as the appointment of a curator. The person, that may be punished, is the head of the entity.
Take a look at the practical instructions ⬇️
